Cleveland High School
FOCB Meeting
Minutes
January 22, 2018, 6:30 p.m.
1. Welcome & Introductions (Cindi)
FOCB formed last year, we’ve done fundraising for uniforms and have helped
to plan the Disney Trip
2. Director’s update (Gary)
Got new timbales with money from the board budget
Disneyland – kids are filling out rooming forms, distributing forms tomorrow;
will be marching down Main Street on Friday in Disneyland
Uniforms – got racks for new uniforms, working with PPS on plan for selling
old uniforms to raise money; got plume storage bags
Starlight Parade – got accepted to march again this year, Saturday June 2 nd
Kids working on chamber music for finals starting tomorrow; percussions
doing something a bit later; should increase participation in solo and
ensemble festival, encourages working together in small groups, noticing and
fixing problems on their own
Future warrior concert last week went very well
Clinicians are being scheduled to come in and work with kids
Mattress sale fundraiser coming soon, they do financing, deliver, etc… Raises
money both for the entire band and your individual child to travel with the
band
3. Treasurer’s update (Jen)
Budget status – our budget is on track, we have a couple of smaller
fundraisers coming up; spring is busy and expenses pick up
Play-a- thon netted 21,500d
Pays for clinician and travel, sheet music, equipment, some instruments
District has said that instruments purchased by FOCB stays with Cleveland
unless the band program is discontinued
Planning for Disney meals, matching shirts for travel days
Disney trip payment reminders – January 30 is deadline for payments, about
half are paid in full
4. Board Roles & Volunteer Opportunities for coming year (Cindi)
President will be open for next year
Fundraising chair and volunteer coordinator will be key going forward; we did
not have these positions this year
Chairs don’t need to run every fundraiser but helps pull together people who
will
At-large members can help with a variety of roles
Elections in May
Still need to adopt our bylaws and complete our agreement with the PTA as
we operate as part of the PTA
Gary has discussed advocacy work at the District
Let us know if you are interested or if you have questions
We could have “co” positions
Right now, terms are a year, but if folks volunteer in subsequent years that is
allow
5. Upcoming Events & volunteer needs (Gary & Jen)
Feb. 3 – Mattress Sale at Cleveland, tell your friends
Feb. 17 – US Navy Band – link for free tickets is on our website; there will be
publicity; Day-of event; set-up, tear-down & ushers; kids will do much of this
work, but parents needed to provide direction;
Winter/Spring band trips and competitions – several competitions coming up:
i. Wed, Jan 31 – PIL Jazz festival at Marshall campus, needs one
chaperone
ii. February 10 – jazz competition in Salem, need one chaperone for that.
iii. February 26 – OSU state qualifying competition all day, need 2
chaperones
iv. March 1 – Chamber music at 7:00 p.m. in auditorium
v. March 3 – solo and ensemble festivals
vi. March 15 – Spring concert but might need to be rescheduled
April 6, 6:00 – 9:00 p.m – Hip Chicks do Wine, adults only – $15 per person;
Hip Chicks owner is the president of the Cleveland sports booster group; the
jazz vocalist has 2 students in the band; note recent board decision that
future events will be all ages in keeping with the spirit of the band program.
March 12, 6:30 p.m. – Mandatory Disney Meeting – Parents and Students ––
make every effort to attend.
6. Next FOCB Meeting and Board Elections in April/May – date TBD
7. Other
If you have pictures/videos of the band, let the Board or Gary know and we
may use them on the Cleveland Bands website
Local video production company is going to be doing a local video for the
band; currently in the planning phase